Campaign Coordinator, Langley Memorial Hospital Foundation

Employment Status: Contract (two years) 


The Campaign Coordinator provides administrative support to the Emergency Response Campaign. His/her exceptional organizational talents and database management skills are matched by an ability to communicate respectfully and professionally with donors and volunteers in person, by phone or in writing.


  • Implement or assist in carrying out the LMHF priorities, strategies and plans as approved by the Board of Directors
  • Take the lead in one or more fundraising support areas; provide support in other areas as directed
  • Ensure key hospital stakeholders (including the public) perceive their needs are being met
  • Maintain awareness of developments in community demographics, health care expectations and funding availability
  • Execute plans within timelines and budgets
  • Work with suppliers, donors, supporters and volunteers to reach goals and meet deadlines



  • Play an active role in the execution of the Emergency Response Campaign Plan, Donor Recognition and Stewardship Plan and the Family Appeal Plan
  • Prepare for and coordinate meetings for Campaign Committee, and other committees as required
  • Support campaign volunteers with necessary information and materials; book and coordinate campaign-related meetings; foster positive relations with hospital departments and senior staff

Gift management and donor stewardship: 

  • Assist with the day-to-day communications with donors regarding gift commitments, pledge collection, and acknowledgement of funds
  • Assist in drafting gift confirmation letters and gift agreements as required; assist with aspects of campaign donor recognition and stewardship
  • Work closely with the Database Coordinator to ensure the moves management program and stewardship programs, including all aspects of donor relations following gift commitments, are being met
  • Prepare internal regular and special reports related to the campaign

Records management and reporting: 

  • In partnership with the Database Manager, ensure all campaign activity is tracked in Raiser’s Edge – cultivation actions, proposal management, status of campaign gifts and pledges, volunteer activity, recognition and stewardship activities
  • Compile data and produce campaign summary reports for distribution to Campaign Director, Executive Director, Board of Directors and Campaign Chair + Committee

Administration of the Campaign office: 

  • Provide support to the Campaign Director and the Campaign Chair + Committee; maintain effective day-to-day administration of the campaign office; supervise the maintenance of all campaign- related records and files
  • Respond to campaign-related inquiries from donors and others; assist in planning and executing campaign events
  • Assist with planning onsite meetings and visits in support of the campaign including participant confirmation, parking, greeting, catering, tour planning and follow-up


  • 2-years experience working in fund development; an understanding of major gift solicitation and capital campaigns would be an asset
  • Advanced working knowledge of Raiser’s Edge
  • Advanced working knowledge of Microsoft Office (Word, Excel, Publisher and Outlook)
  • Proven experience engaging and stewarding donors at a variety of levels; maintains confidentiality
  • Able to interact with persons of various social, cultural, economic and educational backgrounds
  • Ability to self-manage workload volumes and changing priorities in a team-spirited and results-focused environment
  • Excellent communication skills including writing, editing and proofreading
  • Embraces Langley Memorial Hospital Foundation’s culture of being a donor-centre organization; complies to the Association of Fundraising Professionals (AFP) Donor Bill of Rights and Code of Ethical Principles and Standards
  • Available to work occasionally outside regular business hours


  • Comprehensive knowledge of Raiser’s Edge; data entry, actions, queries, reports and proposals
  • Excellent computer skills with proficiency in Word, Excel, Publisher and Outlook
  • High-level of accuracy and attention to detail
  • Extremely organized, systematic; able to prioritize, schedule and perform complex tasks with minimal supervision
  • Flexible; ability to adapt to change and shifting priorities; and to work simultaneously on a variety of complex projects with competing deadlines
  • Maintains confidentiality; demonstrates sound judgment and discretion; diplomatic
  • Personable, relates well to external stakeholders and is a positive, contributing team member
  • Excellent written communication skills including writing and editing business correspondence
  • Self-motivated and has a strong sense of personal initiative and ownership
  • Demonstrates a passion for working in the charitable sector environment, integrity, confidence, enthusiasm, initiative
  • Possesses a professional demeanor and is confident addressing donors through phone or in person with an orientation to customer service
  • Willing and able to work in the evenings and on weekends as required
  • Valid driver’s license

To apply, please email your cover letter and résumé to Kate Ludlum, Director, Campaigns and Special Projects:

Please mention that you saw this career opportunity on Phil’s Careers Blog!

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