Development Officer, Donor Relations and Events, Vancouver Public Library Foundation

The Vancouver Public Library Foundation was set up in 1997 to enhance the programs, collections, services and spaces of the Vancouver Public Library; programs and spaces for everyone in our community. It is governed by a self-elected Board of Directors and currently employs four full-time staff, who work closely with employees of the Vancouver Public Library.

About the Vancouver Public Library

Vancouver Public Library (VPL) was founded in 1887 and is the third largest public library system in Canada. The Vancouver Public Library Foundation is proud to support the Library’s successful history of providing services, programs and resources to children, families and adults throughout the City.

Vancouver loves its library, offline and online: 78 percent of city residents use the library, which enjoyed more than 6.9 million patron visits last year [an equivalent of more than 10 visits per resident]. The library’s website had 5.3 million visits. More than 8,000 programs – all of them free – entertained, engaged and informed more than 235,000 people.

Across its 21 locations, VPL is the most-visited major urban library per capita in Canada.

We are seeking a Development Officer, Donor Relations and Events to join our growing team. Your excellent organizational skills, attention to detail and problem-solving abilities help you to build strong relationships with Board members, donors, and prospective supporters. You are both strategic and responsive. You have a professional manner and the ability to interact diplomatically with a wide variety of people, and you value the role libraries play in our community.


This new role on the VPL Foundation team requires a skilled professional competent in managing a diverse portfolio including special event planning and donor-centred activity coordination. The Development Officer, Donor Relations and Events assists the Foundation in cultivating and stewarding vital relationships with annual, special event, major gift and gift planning donors, friends and volunteers.

The successful candidate will work closely with Foundation and Library teams to ensure synergies and success for all events.


The Development Officer, Donor Relations and Events will:

  • Create and implement plans for engagement, cultivation, fundraising, and stewardship events for prospective and current donors to the Foundation. This will include establishing new events, including an annual gala, to reach annual goals.
  • Coordinate gift announcements and events for major gift and gift planning donors. This will involve convening key players and booking catering and venues, working with the Foundation and VPL Marketing Communications teams for strategy discussions around media relations, agendas and speaking notes, while acting as the primary lead on the organization and logistics of the announcement/event.
  • Maximize the use of Raiser’s Edge as a tool for documenting naming opportunities and implementing and executing cultivation and stewardship plans.
  • Manage the donor naming approval process and inventory of naming opportunities, along with the coordination of donor signage and plaquing.
  • Act as the lead in the development and updating of donor walls and recognition vehicles. Work with the Foundation and Library teams to update these systems on an annual basis.

Qualifications, Skills, and Experience

  • Proven experience planning events, including large annual fundraising events, that met set objectives.
  • Proven ability to interact with senior level business and community leaders. An understanding of the local philanthropic community is an asset.
  • Knowledge of strategic & operational planning, budgeting, and financial analysis
  • Proven ability to set and accomplish goals and objectives, establish priorities with minimal direction.
  • Superior interpersonal skills with strong verbal & written communication skills:
  • Proven relationship management skills with donors and volunteers
  • Diplomatic, deal-making and influencing skills
  • Ability to present (one-to-one and to groups)
  • Skilled teambuilding abilities. Proven ability to coach or mentor others.
  • Ability to work a flexible schedule, including occasional evenings and weekends and to travel to attend meetings, workshops.
  • Related event management experience and expertise in the area of revenue development, with specifically demonstrated knowledge and experience in:
    • Management of events
    • Securing corporate sponsorship
    • Recruitment and management of leadership volunteers
  • University degree or professional certification in fundraising or related business discipline.
  • Three to five years experience in conducting special events, revenue development, annual giving, project management or related field or equivalent combination of education and experience.
  • Demonstrated experience and a sound knowledge of a comprehensive fundraising program an asset.
  • Working knowledge of Raisers Edge 7, Auction Tracker and Microsoft Office Suite.

Working Environment:

  • Creative and flexible work environment.
  • Small, highly collaborative team.
  • Onsite kitchen and gym.
  • Professional development allowance.
  • Beautiful new office space as of spring 2018.
  • Central downtown location near transit, shopping and great lunch spots.
  • Easy access to all Central Library has to offer, including free business/technology training, recording studios and much more!

We thank all applicants and advise that only short-listed candidates will be contacted.

Please mention that you saw this career opportunity on Phil’s Careers Blog!

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