Development Officer, Research & Prospect Management, St. Paul’s Foundation


The Development Officer, Research & Prospect Management plays a critical role in the key donor relationships by ensuring fundraisers are well informed to match current and prospective donor interests to the world leading teaching, research and care provided at St. Paul’s. Reporting to the Chief Development Officer, this position carries out research to support the fundraising goals of the Foundation – proactively identifying and qualifying prospects, making strategic, research-based recommendations on next steps, and writing complex profiles.

They will also assist with maintaining the Foundation’s donor file system, advise on best practices for updating and maintaining data integrity for the Raiser’s Edge database, and will recommend and oversee methods for documenting and retrieving information. The successful candidate will also play a key role in prospect management protocols within Foundation staff.

Working Relationships:

  • All Directors and Managers of Foundation
  • Chief Development Officer
  • Foundation President & CEO and staff

Key Responsibilities:

  • Prospect Identification: Identify quality prospects for fundraising priorities and other hospital needs with a focus on high level prospective donors.
  • Research: Conduct high quality research on donors and prospective donors. Identify key connections and provide strategic recommendations.
  • Write confidential research profiles for all prospects in the pipeline and present these profiles at donor strategy meetings.
  • Prepare background briefing notes for development events and meetings.
  • Portfolio Management: Work closely with members of the Advancement team to effectively manage a portfolio of donors and prospective donors and move them through the pipeline.
  • Review local and national news and business publications, keeping abreast of both alumnae news and prospect information.
  • Proactively manage research workflow and ensure timely completion of requests and timelines.
  • Data Integrity: Ensure accuracy of $1M+ donors, prospective donors and volunteer records.
  • Manage data entry of donor prospect related information from research, rating, and cultivation.
  • Recommend Primary Relationship Managers for foundation prospects.
  • Work with Development team to ensure donor data is accurate and up to date
  • Media Monitoring: Monitor and communicate news, events & issues that may impact the Foundation and / or philanthropic environment.
  • Recommend, develop, and maintain reports that can be used by the primary relationship managers and volunteer solicitors to track the progress of prospective donors.
  • Manage the prospect assignment process and collaborate with the appropriate managers to facilitate assignment of viable prospective donors into the appropriate portfolios.
  • Participate in regularly-scheduled prospect review meetings to provide research information to the campaign leadership team.
  • Maintains a working knowledge of SPF’s mission and its programs including promotional activities to ensure the success of events and to enhance public awareness.


  • A bachelor’s degree is required; specialty in Library and Information Science is considered an asset.
  • Minimum 3 years research and prospect management experience.
  • A strong understanding and knowledge of leading edge research tools and experience with development database software, ideally Raiser’s Edge.
  • A track record conducting meticulous and detailed research reports, ensuring all information is obtained.
  • Exposure to a sophisticated work environment with a culture of growth and learning.
  • Proven experience with prospect pipeline progression and the process of major gift donations.
  • Excellent verbal, written and presentation skills.
  • Strong attention to detail.
  • Demonstrated management capabilities (staff and volunteers).
  • Experience with Raisers Edge an asset.
  • Highly effective interpersonal skills and collaborative team player.  Able to establish and maintain positive working relationships.
  • Excellent organizational and time management skills.
  • Highly computer-literate with excellent Microsoft Office computer skills.
  • Raiser’s Edge experience.
  • Valid driver’s license.
  • Available to work occasional weekend and evening hours.
  • Ethical behaviour: ensures own behaviour and that of others is consistent with the mission and values of St. Paul’s Foundation.

For more information or to apply in confidence please contact:

Gérard Consulting – Fundraising Talent Management
Phil Gérard, President

Applications will be accepted on a rolling basis until the position is filled. We thank all applicants for their interest, however, only those candidates invited for an interview will be contacted.

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s