Advancement Database Manager, York House School

Reporting to the Associate Director, Advancement, the Advancement Database Manager is responsible for managing the Raiser’s Edge Database in support of the school’s advancement activities. The ideal candidate will possess strong technology skills as the database management requires a level of understanding and ability to transform data between software interfaces. Reporting will include data extrapolation, manipulation and data mining for a variety of purposes. York House School is seeking a dynamic, self-starter to work with the Advancement team.

Database Manager Responsibilities

  • Software application  support
  • Helping to research plan and prepare for software upgrades (Raiser’s Edge)
  • Data mining and prospect research
  • Ensure data integrity and data quality
  • Assist with the delivery of a comprehensive donor and volunteer recognition program
  • Provide Raiser’s Edge training to YHS staff as required
  • Work with various departments throughout the organization to ensure that all data is accurate
    from one system to another
  • Review and keep up to date policy and procedures for database management
  • Correspond with Communications and Technology departments regarding any changes/problems or updates regarding Raiser’s’ Edge database management and upkeep
  • Senior level administration of Raiser’s Edge including security, configuration and business rules
  • Searching for and leading continuous improvement initiatives

Administrative Responsibilities

  • Create, maintain and update constituent records on an ongoing basis (parents, alumnae, grandparents, friends, and staff) in Raiser’s Edge database
  • Process all donations ensuring that each is appropriately and promptly received, recorded and tax receipted
  • Prepare and mail pledge reminders on a monthly basis
  • Generate advancement reports for various constituents
  • Provide administrative support for various Advancement events throughout the school year
  • Provide financial reports in support of Advancement and the Finance Office as needed
  • Participate in committees as requested or needed by the School
  • Provide administrative support to the Director of Human Resources as required for contract management
  • Attend occasional evening and weekend Advancement activities and events
  • Other responsibilities and tasks as assigned


  • Demonstrated analytical ability and thorough knowledge of both the advancement process and database systems
  • High attention to detail
  • Ability to fulfil responsibilities with high standards in customer service and support the school mission
  • Strategic thinking, lifelong learner, always looking to update and improve skills, systems and processes
  • Welcoming, approachable demeanour and professional appearance
  • Strong organizational and time management skills, productive and efficient
  • Excellent problem-solving abilities, take initiative and be proactive
  • Flexible, ability to adapt well to change and prioritize
  • High level of professionalism, with an ability to work effectively with minimal supervision
  • Excellent written and oral communication skills
  • Strong interpersonal skills and collaborative working style
  • Proven ability to exercise tact, discretion and good judgment when dealing with confidential and sensitive matters
  • Knowledgeable in compliance requirements (i.e., PIPEDA, CASL, CRA, PCI)


  • Computer Literacy required:
  • Advanced knowledge of Blackbaud Raiser’s Edge and familiarity with Blackbaud’s On Products
  • Intermediate to advanced ability working with database management or Information Systems, and/or familiarity with Crystal Reports (or equivalent) is an asset
  • Intermediate to advanced skills in Microsoft Office Suite (MS Word, Excel, PowerPoint) as well as proficiency with Mac, Google docs and Gmail, particularly advanced skills in using spreadsheets
  • Demonstrated experience conducting mail merges is required
  • Demonstrated contact management/database experience
  • Stays abreast of  software updates
  • Previous experience in an independent school environment is preferred
  • Completion of post-secondary education (degree, diploma, certificate required)
  • 3-5 years previous administrative experience
  • Knowledge of Privacy regulations and PCI compliance
  • Previous experience in software implementation an asset

To learn more about this exceptional community please visit us at

A criminal record and vulnerable sector check is a requirement.

Please send a cover letter and resume, with references to:
Heather Kuzsel, Director of Human Resources

Closing Date: June 30, 2017

We thank all candidates in advance and will only contact those selected for an interview.

Please mention that you saw this career opportunity on Phil’s Careers Blog!

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